FY2018 Indirect Cost Rate Applications Available

Districts that plan to charge indirect costs (e.g., general administration, accounting services, and personnel services) to FY2018 federal and state grant awards using an indirect cost rate must complete an indirect cost rate application form.  Application for an indirect cost rate does not increase the amount of the grant award.


For compatibility with the e-grants system the closing date for applying for an Indirect Cost Rate is April 30


The U.S. Department of Education renewed our indirect cost agreement effective for FY2018.  Consequently, some aspects of the indirect calculation have changed with this application round:


  • School Systems enrolling greater than 2,600 students must redirect costs associated with business manager salary and benefits to direct and unallowable.
  • Indirect Cost Rates will be awarded per school system rather than by LE.
  • The use of a carry forward calculation has been eliminated.  The calculation has been replaced with a five-year rolling average with a 5% discount.


Indirect Cost Rate Application and resources for FY2018 are available on the OPI website.


Please review the instructions and additional documentation for more details.


Indirect Cost Rate Cover Letter (please read): CLICK HERE 


Indirect Cost Rate Instructions: CLICK HERE


If you reclassify costs to adjust the indirect cost rate, please read the Indirect Cost Rate Instructions prior to reclassification of costs for an adjusted rate.  Costs that may be reclassified are highlighted in blue.  A reclassification calculator is available for aiding in the determination of an adjusted indirect cost rate.  The calculator is located at the following link: CLICK HERE


Schedule A, which shows preliminary rates: CLICK HERE


The Certification forms: CLICK HERE

If you have questions or need assistance viewing the files, please contact Debbie Casey at (406) 444-3096 or e-mail

If you have questions about how to complete the indirect cost rate application, please contact:

Steve Hamel at (406) 444-0783 or shamel@mt.gov

Mari Haefka at (406) 444-1960 or mhaefka@mt.gov

Paul Taylor at (406) 444-1257 or ptaylor2@mt.gov