Districts that plan to charge indirect costs (e.g., general administration, accounting services, and personnel services) to FY2019 federal and state grant awards using an indirect cost rate must complete an indirect cost rate application form.  Application for an indirect cost rate does not increase the amount of the grant award.

For compatibility with the e-grants system the closing date for applying for an Indirect Cost Rate is April 30. 

The U.S. Department of Education renewed our indirect cost agreement effective for FY2018.  Consequently, some aspects of the indirect calculation have changed with this application round: 

  • School Systems enrolling greater than 2,600 students must redirect costs associated with business manager salary and benefits to direct and unallowable.
  • Indirect Cost Rates will be awarded per school system rather than by LE.
  • The use of a carry forward calculation has been eliminated.  The calculation has been replaced with a five-year rolling average with a 5% discount.

Indirect Cost Rate Application and resources for FY2019 are available on the OPI website.
Please review the instructions and additional documentation for more details.

Indirect Cost Rate Cover Letter (please read): CLICK HERE

Indirect Cost Rate Instructions: CLICK HERE

If you reclassify costs to adjust the indirect cost rate, please read the Indirect Cost Rate Instructions prior to reclassification of costs for an adjusted rate.  A reclassification calculator is available for aiding in the determination of an adjusted indirect cost rate. The calculator is located at the following link: CLICK HERE

Schedule A, which shows preliminary rates: CLICK HERE

The Certification forms: CLICK HERE

If you have questions or need assistance viewing the files, please contact Debbie Casey at (406) 444-3096 or e-mail dcasey@mt.gov   

If you have questions about how to complete the indirect cost rate application, please contact:

Mari Haefka at (406) 444-1960 mhaefka@mt.gov

Paul Taylor at (406) 444-1257 or ptaylor2@mt.gov