Upcoming Collections

1/4/17-1/22/17 Assessment Registration This data collection is about making sure schools get the appropriate testing materials for their currently enrolled students!  The Assessment Registration Collection identifies students enrolled on 1/20/17 who are required to take the Criteria-Referenced Test (CRT), the ACT, and Smarter Balanced testing. The CRT Science and CRT Alternate Science test will be taken by students in Grades 4, 8, and 10. The Smarter Balanced English Language Arts (ELA) and Math tests will be taken by students in Grades 3-8 and 11. The ACT will be taken by students in Grade 11. Students must be entered into AIM prior to 1/26/17 when initial registration data is sent to Measured Progress; however the OPI will continue to send subsequent updated files to Measured Progress, and testing requirements apply for students enrolled after 1/26/17. The Assessment Registration User Guide explains the process for (1) generating barcode labels for students taking the Science CRT and ACT tests; and (2) preparing enrollment data for the OPI to export for registering students to take the Montana Smarter Balanced Tests online.

2/6/17-2/10/17 Spring Count of Enrollment and Aggregate Hours The Spring Enrollment Count Collection is used to collect the Aggregate Hours of Instruction for all students enrolled on the spring count date (the first Monday in February). Student data from AIM will then be imported to the MAEFAIRS system to determine the count of students to be used in the calculation of Average Number of Belonging (ANB), which is used for school funding. The spring enrollment data must be accurate for enrollments as of February 6, 2017. If there are no classes held on that date, use the next regularly scheduled school day. This collection absolutely ends February 10, 2017. For further guidance, please see the Spring Count User Guide and the AIM & MAEFAIRs User Guide.

Reminders and Tips

Note: The OPI AIM staff is no longer prepopulating aggregate hours for Montana Edition as a courtesy. This includes students' aggregate hours for the fall, spring, and test window attendance enrollment counts. We are encouraging districts to populate, verify, and complete this data collection themselves. We are glad to help, so please don't hesitate to call us with questions so we can assist you with this important process. Email or call 877-424-6681 or 406-444-3800.

AIM DataTips Run enrollment overlap reports (both for in district and state wide). In AIM go to: Index>Student Information>Student Locator>Reports>Enrollment Overlap.

Helpful AIM Links:

> AIM Website

> AIM Collection Schedule

> AIM Collection Checklist

> AIM New User Guide

> AIM Specialist Update Form

** Thank you for all that you do! Please don't hesitate to contact the OPI AIM Help Desk at 877-424-6681 or 506-444-3800, or email with any questions or concerns. **