ACHIEVEMENT IN MONTANA (AIM)

AIM Data Checklist: Spring Count of Enrollment and Aggregate Hours - Due February 10, 2016

Routine Data Checks (To Be Done During All Collection Periods):

____ Verify that all students have an enrollment and no overlaps: “Index>Student Information>Reports: >Duplicate IDs and >Enrollment Status and >Enrollment Summary and >State Enrollment Verification And State Enrollment Overlap.”

____ Enter End Date and End Status for withdrawn students. (Exit Scenarios Guide and/or Enrollment End Status Codes.)

____ Enter Special Education Exit Date and Exit Reason for exited Special Ed students. (Located in Special Ed Fields section of Enrollment.)

____ Verify that all completed Special Education ERs and IEPs are locked.

Spring Count Data Checklist:

NOTE: The Spring Count is used for ANB funding.

Follow the Spring Enrollment & Aggregate Hours Collection Guide to:

____ Verify that the district’s SIS, AIM, and MAEFAIRS enrollment data match as of the count date. (enter new students, exit students no longer in attendance.)

____ Absences are not entered for the Spring Count.

____ Check the “Exclude Fall ANB - 10 Day Rule” box for:

      __ Any student absent 11 or more consecutive days prior to and including the count date.

      __ Kindergarten students not 5 years old as of Sept 10th who did NOT receive board approval to attend prior to the count date.

      __ Students placed in day-treatment as of count date. Uncheck if student has returned to school attendance.

____ Check Service Type for all students and assure Aggregate Hours match accordingly.

____ Enter Aggregate Hours for all students (if District Edition check these after running ReSync).

____ For early graduates, enter Diploma Date, Diploma Type, Diploma Period and verify that Aggregate Hours are equal to the hours for the Winter count date.

____ ReSync enrollment data after uploading files (MT Edition users only) or running MT Count Date Attendance wizard (for District Edition users only).

Follow the MT Programs: Job Corps & MTDA or MT Programs: Youth Challenge guides to:

____ Enter End Dates and/or Start Dates for MT Youth ChalleNge Students

____ Verify continued participation and grade level for continuing Job Corps Students.

____ Create Flags for Job Corps and MT Youth ChalleNGe students.

____ Verify Data using State Published Ad Hoc Reports: “Index>Ad Hoc Reporting>Filter Designer>>+State Published>student SPRING Missing Aggregate Hours” and other “SPRING” and “ALL” ad hoc reports.”

____ ReSync enrollment data after uploading files (MT Edition users only) or running MT Count Date Attendance wizard (for District Edition users only).

All guides and documents referred to in this checklist are available at http://opi.mt.gov/Reports-Data/AIM/

** Thank you for all that you do! Please don't hesitate to contact the OPI AIM Help Desk at 877-424-6681 or 406-444-3800, or email opiaimhelp@mt.gov with any questions or concerns. **