Reminder for PK Grade Level Students

Please keep student enrollment data updated in AIM for PK grade level students.

This enrollment data for students in grade level PK needs updating throughout the year and again at the end of the year.

These PK students’ enrollments should be ended when the student is no longer enrolled. This includes those enrollments of students who are evaluated for special education and they don’t qualify. If the student never attended class or were not ever provided services, these enrollments should have an end date for the same day they were enrolled. (Another option is to delete the enrollment record but do NOT delete the student record.)

Please run the state published ad hoc report called ‘EOY Missing End Date or Status’ to find if you have students missing an end date.

Also make sure their service type is correct during their transition from the PK year enrollment into their KG year enrollment. If the PK enrollment has an ‘N’ service type indicating they are receiving special education services only, make sure the enrollment service type gets changed to ‘P’ when they go to KG grade level in the new school year enrollment, unless their services continue to be limited to special education (e.g. a home school student) in which case the service type would continue to be N.

Update: Best Method for MT Edition Districts to Upload their Data

All districts that upload their data into MT Edition of AIM/Infinite Campus should use the ‘Batch’ upload method. This method allows the district to maintain a record of the upload completing successfully and being able to view the results file. It also resolves any ‘time-out’ issues during the upload process.

This applies to the following uploads:

Demographics, Enrollments, Program Participation, Career and Technical Ed., Attendance (for Fall, Spring and Test Window), Average Daily Attendance and LEP.

To do a ‘Batch’ upload:

  1. On the upload screen, (after selecting the import type, ‘work to perform’ and browsing for the file you are uploading, click on ‘Submit to Batch’ (instead of clicking on ‘upload’).
  2. To see the progress and completion and the results file, on the index tab, click on the arrow next to  ‘System Administration’, then click on the arrow next to ‘Batch Queue’.  Then click on ‘Batch Queue  Admin.’
  3. To get the results report, click on ‘Get the report’ blue link in the far right column of the listing.

Update in Locations for Fall Regional AIM New User Sessions

Listed below are the locations for all of the 2017 Fall AIM New User sessions:
» August 9th – Hardin, Parent Center
» Sept. 18th – Helena, MT Dept. of Transportation
» Sept. 19th – Glendive, Dawson High School
» Sept. 20th – Billings, Lincoln Center
» Sept. 25th – Missoula, Big Sky High School

Helpful AIM Links:

> AIM Website

> AIM Collection Schedule

> AIM New User Guide

> AIM District Contact Update Form

** Thank you for all that you do! Please don't hesitate to contact the OPI AIM Help Desk at 877-424-6681 or 406-444-3800, or email with any questions or concerns. **