ACHIEVEMENT IN MONTANA (AIM)

Updated Instructions for Red to Black Student List in Infinite Campus.

We discovered a missing step in the instructions we sent out yesterday. The new steps are highlighed in yellow under step 3. 

The AIM/Infinite Campus version update on Aug. 4th affected how and when the font of the student list appears red or black on the Search tab.  If you are seeing the list of all your students in a red font (instead of black), in order for the list of names to appear in the correct font color (black = active enrollment, red = inactive enrollment), each school calendar must have minimal work done to the terms, periods and days tab.

Follow the instructions below to minimally complete the calendar tabs in each school’s calendar in your district:

1. Select the current year, a school and a calendar in the top green bar at the top of the screen.

  • Select the Index tab.
  • Select the System Administration module.
  • Select the Calendar module.»   Select the Calendar item.

2. Select the Terms tab.

  • If there is a Term named in the box (i.e., Full Year) click on it and fill in the dates for the term with the start and end dates for when school starts and ends.
    • If the dates are already entered and correct, move on to step 3.
  • Click Save Term Schedule/Terms.
  • If there is not a Term named in the box, click on +New Term Schedule/Terms.
  • Select the Full Year option and click the Create Terms box.
  • Select the Full Year name in the box and enter the dates for the term with the start and end dates for when school starts and ends.
  • Click Save Term Schedule/Terms.

3. Select the Periods tab

  • If there is a Period named in the box (i.e., Full day or Default) click on it and fill in the start time and end time of your school day and enter the minutes for Lunch, including non-structured recesses.
    • If the times are already entered and correct, move on to step 4.
  • If there is no Period named in the box, click “+New Period Schedule” and enter “1” in each box and then click on “Create PeriodSchedule/Periods”
  • Click on the Period name in the box and fill in the start time and end time of your school day and enter the minutes for Lunch, including non-structured recesses.
  • Click “Save Period Schedule”

4. Select the Days tab

  • Click on the “Day Reset” item.
  • Enter the Start Date and End Date for the school calendar. These are the days that students start and end their attendance at school.
  • The Fill Missing Days Only box should be checked.
  • The days of the week that school is in session throughout the year should be checked. For instance, if your school is not in session on Fridays, uncheck the Fri box.
  • Click “Create Days”

5. Refresh and View the Student list.

  • Refresh by either using the F5 button on your keyboard, clicking on the refresh symbol in your browser, or logging out and logging back in.
  • Select a calendar in the calendar bar.
  • Select the Search tab.
  • Select the Student search category.
  • Leave the criteria box empty.
  • Click “Go” to view your list of students in the selected calendar.
  • After completing these steps, if the student list is still not in black font, please email the opiaimhelp@mt.gov or call at 1-877-424-6681.
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