Preschool (PK) Grade Level Students in AIM
Please keep student enrollment data updated in AIM for PK grade level children/students. This enrollment data for students in grade level PK should be updated throughout the year and again at the end of the year. This includes:
Aggregate Hours and Count Day Absences. To see a list of students missing aggregate hours, run the state published ad hoc report called “Fall (or Spring or TW) Aggregate Hours Missing 2018.”
End the PK enrollment when the student is no longer enrolled or receiving special ed. services. This includes those students who are evaluated for special education but don't qualify. If the student never attended class or was not ever provided services, these enrollments should have an end date for the same day they were enrolled. (Another option is to delete the enrollment record, but do NOT delete the student/person record.) To see a list of students missing end dates, run the state published ad hoc report called ‘EOY Missing End Date or Status’ to find if you have students missing an end date.
Also make sure their service type is correct during their transition from the PK year enrollment into their KF year enrollment. If the PK enrollment has an 'N' service type indicating they are receiving special education services only, make sure the enrollment service type gets changed to 'P' when they go to KF grade level in the new school year enrollment, unless their services continue to be limited to special education (e.g. a home school student) in which case the service type would continue to be 'N.'
Preschool student enrollments in AIM include the following:
Public school preschool students that are only receiving special education services or are being evaluated for special education services only (N service type enrollments).
Public school preschool students (P service type enrollments).
Public school preschool students that are involved in the MT Preschool Development Grant (MPDG) and STARS preschool grants (P service type enrollments).
Helpfull AIM Links:
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