Significant Changes with Infinite Campus Version Update this Weekend
MT Edition Districts: Upcoming Changes to Process for Uploading/Importing Files into AIM
NOTE: This only applies to those districts that DO NOT use Infinite Campus as their primary local student information system (SIS).
The updates to Infinite Campus on April 27th will include significant changes to the screen and process for uploading/importing files into AIM/Infinite Campus. The path is still the same: Index > MT State Reporting > MT Data Upload.
However, all uploads will now use the ‘Submit to Batch’ process and the new State ID files can be retrieved from the same screen.
A new user guide has been created entitled AIM File Imports Guide.
Read-Only Calendar Rights Now Available and ‘All Calendars’ Checkbox Removed
Administrators now have the ability to grant all schools and all calendars read-only Calendar Rights within Campus. This means users can now be granted the ability to select 'All Schools' and 'All Calendars' within the Campus Toolbar and have read-only data access within all tools for which they have tool rights assigned (including any reports within Campus).
To streamline calendar rights and offer additional functionality, all calendar rights are now exclusively set on the Calendar Rights tab. This means the All Calendars checkbox has been removed from the User Account tab.
For all users who had the All Calendars checkbox marked on the User Account tab, they have been converted to a member of the CampusAllCalsModifyRights user group. This user group enables the same rights within Campus that were previously granted via the All Calendars checkbox.
Here is a link to the article in Campus Community: Read-Only Calendar Rights Now Available
If you do not have a Campus Community account, here is a link to the OPI AIM user guide Creating a Campus Community Account.
ESSA # Days Absent Field on Enrollment and New/Renamed End of Year (EOY) Attendance Totals Collection
Due to the need to collect ‘ESSA # of days absent’ values at the end of the 2017-18 school year, the former OPI AIM end of year data collection called ‘Average Daily Attendance’, has been renamed and is now called ‘End of Year Attendance Totals’ data collection. Its’ purpose is to include the same ‘ADA # days present’ and ‘ADA # days enrolled’ values as collected in previous years, and in addition, it will now also include the new ‘ESSA # days absent’ field value. The due date for this collection to be completed in the OPI AIM system is 6/22/18.
On April 27th, Infinite Campus/AIM will be updated and the new ESSA # Days Absent field will be in the student enrollment screen, next to the ADA fields for all districts.
ATTENTION! District Edition (or MT Edition Value Added) Users Only:
This note is for districts that use Infinite Campus District Edition as their main local student system. During the Infinite Campus version update scheduled for June 15th, there will be a new MT ESSA Days Absent tool/process. This MT ESSA Days Absent tool allows district users the ability to populate a student’s enrollment record with the number of days a student is considered ESSA/federally absent. This ESSA/federally absent number is a result of Infinite Campus’ Chronic Absenteeism calculations that will be computed nightly and made available for review on a students’ attendance tab. This MT ESSA Days Absent tool/process will need to be done in addition to the current MT End of Year ADA process, which calculates the ADA #Days Present and ADA #Days Enrolled.
ATTENTION! Montana Edition Users Only:
This note is for districts that do not use Infinite Campus as their main local student system. During the Infinite Campus update on April 27th, MT Edition districts will see a change in the name of the upload process from the former ‘Average Daily Attendance’ to the new ‘EOY Attendance Totals’. Also, these districts should have a new calculation process available to them in their student software that will calculate the number of days a student is considered ESSA days absent. This ESSA days absent value, along with the ‘ADA #Days Present’ and ‘ADA #Days Enrolled’ values should be uploaded into Infinite Campus/AIM via the End of Year Attendance Totals upload. IMPORTANT! Please pay extra special attention to the timeline of when to use your student systems’ process to calculate your ‘End of Year Attendance Totals’. The calculation of these values may need to be done before the 2017-18 data is archived for the year in your local student system.
Please review the new AIM File Imports Guide for details on the new upload process.
IMPORTANT! Attention Needed by ALL Districts: Please pay extra special attention to the timeline of when to calculate and submit your ‘End of Year Attendance Totals’. The calculation of these values should be completed soon after all students’ daily attendance has been recorded for the year. For District Editions, they will need to wait until after the Infinite Campus version update on 6/15/18. Please be as prompt as possible to get this data submitted to the OPI AIM system. Each students’ end of year attendance totals values should be completed and submitted to the OPI AIM system no later than the OPI AIM due date of 6/22/18.
We are currently in process of writing a ‘End of Year Attendance Totals’ Collection Guide to be available on our AIM web page soon.
Helpful OPI AIM Website Links
** Thank you for all that you do! Please don't hesitate to contact the OPI AIM Help Desk at 877-424-6681 or 406-444-3800 or email firstname.lastname@example.org with any questions or concerns. **
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