It's time to complete the Spring Count!
The Spring Enrollment data must be accurate for enrollments as of February 4, 2019. If there are no classes held on that date use the next regularly scheduled school day. Calculation processes and uploads of data should not be completed until the day AFTER the count date. This collection absolutely ends February 8, 2019. A link to the Spring Enrollment Count User Guide is available here from the AIM User Guide webpage.
Once you have calculated or uploaded your data, run the state published ad hoc filter "SPRING Aggregate Hours Missing 2018-19" to see if any students are missing their aggregate hours and manually fix that if necessary.
ReSync enrollment data after uploading files (MT Edition users only) or running MT Count Date Attendance wizard (for District Edition or MT Edition Value Added users). Path: Index -> System Administration -> Data Utilities - > Resync State Data -> Check the box next to Enrollment on the list of items, other items will auto check -> scroll to bottom and Click Send Resync.
NOTE: If your district uses Infinite Campus to schedule students and take attendance, you should be using the MT Count Day Attendance tool in Infinite Campus that automatically calculates and populates both the aggregate hours and count day absences (when applicable).
Path: Select Year and School -> Index -> MT State Reporting -> MT Count Date Attendance ->Select Count Period to Calculate (Fall/Spring/TW) -> Count Date auto populates -> Leave all boxes checked -> Leave Ad Hoc box blank -> Click Run Test -> if that report looks good to you, return to MT Count Date Attendance screen and Click Generate. Then run the above-mentioned state published ad hoc filter and if all is good, run the Resync State Data process!
Grade Level Changes
Make sure grade level changes are handled correctly and timely in AIM. As soon as you are aware of a change, use the following procedures: 1) If the grade level change is the result of a mistake, change the grade level in the current enrollment; 2) If the grade level change is merited based on the student’s performance, end the student’s current enrollment as of the last day in that grade using End Status 105: Change in grade level during regular school year. Create a new enrollment with the new Grade Level as of the first day in the new grade level using Start Status 02: Continued enrollment same school, no interruption. Also, if the grade level change occurs over a count date (February 4, 2019), and you have already submitted to MAEFAIRS, contact Nica Merala for a MAEFAIRS adjustment at 406-444-4401.
Helpful OPI AIM Website Links:
Please contact the OPI AIM Help Desk at 877-424-6681 or 406-444-3800 or email firstname.lastname@example.org with any questions.
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