Fall 2016 CTE Data Collection CHANGES

Due to changes in our collection dates from the Federal Department of Education, the Fall 2016 CTE Data Collection needs to be completed by all schools no later than November 18, 2016 to ensure we have the most accurate data in our Consolidated Annual Report.  The Fall CTE Data Collection is a follow up to last year's Spring CTE Data Collection. We at the OPI realize this is a last-minute change to a deadline and sincerely apologize for the inconvenience. 

Students identified as CTE Concentrators last year (2015-2016) and graduated in the spring of 2016 should be contacted and asked their current post-graduation status. After contact, the appropriate post-graduation status code must be entered into the AIM/Infinite Campus data system for each CTE Concentrator.  All high schools that received funding from the Carl D. Perkins federal grant program in 2015-2016 are required to complete this fall follow up collection to maintain their eligibility to receive Perkins funding.

The OPI CTE and AIM staff will be calling schools, as well as sending lists of records (via the ePass Montana File Transfer Service) that need attention today and tomorrow. There may also be records that are missing Concentrators and Area of Concentration on 2015-2016 Seniors.

Click HERE to go to ePass Montana to sign up for an ePass account or login to ePass.  Once you are logged in, go to the File Transfer Service area and click on the ‘received file’ tab to see the file from the OPI and then download it.  Tip: The ePass system will send you periodic email notifications on the status of that file and when it will be automatically deleted in ePass.  After the file has been downloaded and saved to your environment, it can be deleted from the ePass system, which will stop these periodic email notifications.

Instructions for completing the Fall CTE Data Collection--called the 'Quick Reference Guide' for the Fall CTE Data Collection--are located in two places on the OPI website:  on the AIM web page listed in Reports and Data and also on the Secondary CTE web page under the 'Data Collections' tab.  The Instructions can also be found here:

Fall AIM CTE Collection User Guide

PLEASE NOTE:  Be sure to verify the list of CTE Concentrators from what your district submitted last spring.  Any additions, corrections, or changes to the list of CTE Concentrators must be made no later than November 18, 2016, to be accurately reflected in federal reporting and used to compute Perkins Performance Indicators for your school.  

Technical AIM questions regarding the Fall CTE Data Collection should be directed to the AIM Helpdesk at 1.877.424.6681 (toll-free) or email opiaimhelp@mt.gov.  Questions regarding the Carl D. Perkins federal grant program data requirements should be directed to Christy Hendricks, CTE/Perkins Data Control Specialist at 406.444.9019 or email chendricks@mt.gov.